Privacy policy & end user Agreement

1. About this policy

P2:3 Consulting operates P23 Park Leadership, a private platform for authorized park-management teams and their service providers. This policy explains how we handle information through the platform and its QuickBooks connection.

The platform supports organizational work. It is not a public ticketing site or guest account service. This policy does not cover unrelated P23 products, park websites, or third-party services you visit through a link.

2. Information we receive

Depending on the features your organization enables, we receive:

• Business account and contact information: names, work email addresses, business phone numbers, roles, park assignments, and access records provided by you, your organization, or its identity provider.
• Operational information: park updates, priorities, decisions, owner assignments, due dates, business contacts, document links, and other content submitted by authorized users. Linked documents remain subject to their own host's access settings; a link is not permission to access them.
• QuickBooks connection information: the authorized company identifier and names, its active class names and identifiers, class relationships, and authorization status. We receive security tokens that let the app maintain the authorized connection; we do not collect your QuickBooks password.
• Financial reporting information, when reporting is enabled: the company or class reports selected for the service, including report dates, accounting basis, currency, account labels, amounts, and other information contained in those reports. Connection setup alone does not enable financial imports.
• Technical and support information: session and security records, actions taken in the platform, errors, request timestamps, and information supplied when requesting help. Hosting providers may process technical request details such as IP addresses and browser information to operate and protect the service.

Only submit information your organization has authorized you to share. Do not place passwords, full payment-card details, Social Security numbers, or unnecessary personal, medical, or employee records in general updates or support messages.

3. How we use information

We use information to provide the requested workspace, assign authorized access, connect the correct companies and parks, present enabled reports, preserve business history, provide support, investigate errors or misuse, and protect the service. We also use information where necessary to meet applicable legal obligations.

We do not sell personal information collected through the platform, use it for targeted advertising, or use confidential organization data to train general-purpose AI models. A new integration or materially different use of information will be reviewed and disclosed before it is introduced, with authorization or consent where required.

4. QuickBooks authorization

An authorized QuickBooks administrator connects each company separately through Intuit. Our reporting integration reads information for company/class setup and enabled management reports. It does not create or change accounting transactions, send payments, or run payroll.

Intuit's Accounting permission can be broader than the functions this app implements. Our application's reading restrictions should not be understood as an Intuit-enforced read-only permission. Intuit separately controls its service, account permissions, and handling of information under its own terms and privacy notices.

5. Who can access information

Information is available to users authorized for the relevant organization, companies, and parks. Authorized leadership may have portfolio-wide visibility. P23 platform administrators may access information as needed to operate, secure, troubleshoot, and support the service.

We use service providers to supply infrastructure and connected functions. These include Google Cloud for the hosted service and storage, and Intuit for the QuickBooks connection. We provide information needed for their roles and apply appropriate access and contractual restrictions. Other integrations require a separate setup and review of their information use.

We may disclose information when legally required or when reasonably necessary and legally permitted to protect the service, investigate abuse, or protect the rights and safety of affected people. We may also share information at the authorized direction of your organization.

6. Sessions and security

We use essential cookies or similar session mechanisms to maintain authorized access and protect requests. Disabling them may prevent the platform or connection flow from working. We do not use advertising cookies in this service.

We apply safeguards appropriate to the information, including restricted access and protected connection credentials. No online service can guarantee absolute security. Report suspected unauthorized access through the contact below; do not include passwords or connection tokens in the report.

7. Retention disconnection and deletion

We retain information while needed to provide the service, maintain necessary business or security records, meet applicable obligations, or resolve disputes. The relevant period depends on the record's purpose and the organization's requirements. We delete or de-identify information when those reasons no longer apply. Protected backup copies may remain until their retention period ends.

An authorized administrator can disconnect the app through QuickBooks or request assistance from P23. Revoking the connection prevents future retrieval under that authorization. It does not by itself erase information previously imported into the platform, copies exported by users, or records held by Intuit.

Contact us to request deletion of stored platform information or removal of an account. We verify the requester and, where appropriate, coordinate with the organization responsible for the records. We explain any information that must be retained and the reason, subject to applicable law. We address retained backups as part of the deletion process and do not treat restoration as permission to resume a revoked connection.

8. Your choices and requests

You may ask about the information we hold, request correction or deletion, or ask for a copy where applicable. Your organization manages work-related access and may need to approve changes to its business records. Applicable privacy laws may give you additional rights; this policy does not limit them. We will address requests according to the laws that apply.

Use the contact below for a request, a question about its outcome, or a privacy concern. Please provide enough information for us to identify the relevant account without sending unnecessary sensitive information.

9. Service location and audience

The initial service is intended for authorized business users in the United States and is planned for hosting in the United States. Service providers may process information in locations described in their own applicable terms. This service is not directed to children and does not offer guest or child accounts.

10. Changes and contact

We will post an updated policy with its effective date when our practices change. For material changes, we will provide appropriate notice to affected organizations or users and obtain consent where required before using information in a materially different way.

Privacy and support contact: mandy@p23consultants.com
Operator: P2:3 Consulting